The Staff Accountant will respond in a timely manner to the information needs of stakeholders (management, Corps Officers, department heads, grantors, etc.) and is responsible for reviewing and directing the work of the Accountant I to ensure transactions are appropriately coded and supported, and for timely and accurate financial reporting. The Staff Accountant will work closely with location staff to ensure appropriate systems are in place to appropriately record contract and other revenues and receivables, and will be a resource maintaining the accuracy of ledgers to the officers/department heads. This is a full time regular position with a work week expectation of 40 hours per week.
This job description is not all inclusive. It is intended to identify the essential duties of the position. Other duties, responsibilities and tasks may be assigned by corps officer/administrator.
Responsibilities include, but are not limited to:
• Maintain positive work atmosphere by behaving and communicating in a manner that fosters good relationships with co-workers, supervisors and others. This would include, but not be limited to, such actions: resolution of conflicts in a professional manner; courteous treatment of staff, visitors and clients; respect of others’ property and person; professional and appropriate communication to and about co-workers, supervisors, and subordinates.
• Support the mission of The Salvation Army by treating every client and colleague with individual respect and dignity, and without discrimination of any kind.
• Work with officers/employees to ensure receipt and invoice transactions are accurately scanned in a timely manner.
• Review and oversee invoice and receipting edits to ensure appropriate account numbers, descriptions and transaction support documentation. Provide training to Accountant I when errors are detected to ensure accuracy in the future.
• Create and maintain cash logs to track current cash flow, and reconcile the logs to the general ledger as transactions occur. Monitor cash flow and project future cash needs, providing assistance to officers/department heads.
• Work with the officer/department head to establish reserves and to ensure adequate funds exist to fund future cash flow needs.
• Track and record by journal entry gifts-in-kind received and the status of unused gift cards on a monthly basis. Ensure gifts-in-kind are valued and recorded in accordance with GAAP.
• Analyze all balance sheet accounts monthly for outstanding items, ensuring that reconciling items are identified and necessary adjustments are made to resolve those balances in a timely manner.
• Identify, track and prepare information for use in drawing monies for programs receiving government funding and other grant reporting (including foundations and United Way) and ensure expenses are allowable under the grant. Ensure grant fund are accrued and received based upon grant draw information. Provide guidance to officer/department head to ensure funds are appropriately identified and spent in a timely manner.
• Maintain accurate tracking of temporarily restricted funds, and encourage officers/department heads to appropriately set aside restricted funds.
• Prepare accurate monthly financial reports by communicated deadlines. Clear review comments and send financial statement package to the officer/department head so that it is received in time for their monthly advisory board meeting.
• Provide information requested during independent and internal audits in a timely manner.
• Prepare the budget templates and input the approved annual budgets (including revisions, if any) in a timely manner.
• Monitor budget on a monthly basis.
• All other duties as assigned.
• Associate’s degree in Accounting and two years of experience. An accounting background that includes an understanding of Generally Accepted Accounting Principles (GAAP) required. A combination of education and experience in lieu of degree may be considered.
• An understanding of not-for-profit GAAP, including grant accounting and reporting compliance is beneficial.
• Must have strong technology skills, including proficiency in Excel, Word and other Microsoft Office applications.
• Must be trustworthy, especially in confidential matters, reliable, efficient, and highly detail oriented.
• Must have strong organizational and communication (listening, speaking and writing) skills in order to give work direction and prioritize and follow through on tasks.
• Qualified candidates must be a self-starter with a proven ability to work independently and as part of a team; professional demeanor; ability to meet aggressive deadlines and the ability to work simultaneously on several types of projects.
• The candidate must also have excellent interpersonal skills, including diplomacy.
• Must be willing to support the mission of The Salvation Army.
• Valid Driver's License. (Must meet the guidelines provided by the State of residence and the automobile insurance provider as pertaining to corps’ passenger vans/buses.)
• Must pass The Salvation Army background check and driving requirements.
• It must be understood by the incumbent that the provisions of Safe From Harm will apply upon commencement of employment and also understood that the required Safe From Harm training be satisfactorily completed within the first thirty (30) days of employment.