The Salvation Army - Central Territory

Administrative Assistant - Dane County

Job Locations US-WI-Madison
Job ID
# of Openings
Regular Full-Time


Provides administrative support to the Social Services management department in a professional, confidential manner, and in a way that supports and assists in promoting The Salvation Army Mission Statement.  Prioritizes work to assure that correspondence, reports, contracts and proposals are not delayed.


The Salvation Army Mission:

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.


This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job related responsibilities and tasks may be assigned.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.


  • Prepares and processes all correspondence, reports, and proposals as directed by the social services management staff.
  • Assists as requested in gathering information for preparing contracts, grants, grant applications and service agreements for the Social Services Director.
  • Collects and compiles statistics monthly.
  • Prepares meeting agendas and materials as needed; attends and takes meeting minutes, distributes to participants.
  • Gathers, sorts and organizes information and prepares routine and reports for Service extension.
  • Enters Service Point data, including but not limited to shelter point, initial intakes and data cleanup
  • Creates monthly schedule for shelter
  • Coordinates and organizes trainings and speakers as needed.
  • Maintains the current filing system to keep it organized and accurate
  • Process donations.


The requirements listed below are representative of the minimal education, experience, skills, and/or abilities required for this position.


Education: High School Diploma or equivalent, with training in administrative/office work.


Experience:  2-3 years administrative office experience.


Certifications: Must have a valid driver's license with clearance to drive from TSA's insurance carrier.



  • Ability to speak, write and understand English in a manner sufficient for effective communication with leadership and staff.
  • Ability to relate effectively with professionals both inside and outside of the Army, as well as other support staff.
  • Good grammar skills, including proper spelling, letter/memo compositions.
  • Demonstrated expertise in computer database programs; proficiency in the use of Microsoft Office software applications, e-mail, and a high level of ability to use Internet applications.
  • Minimal accounting ability.
  • Able to use general office equipment.
  • Professional in appearance, conduct and "outcome" of work required.
  • Good organizational skills, including the ability to prioritize tasks. Able to meet deadlines.
  • Close attention to detail and high level of confidentiality.
  • Team player, a self-starter and perform well with minimum supervision.
  • Demonstrated ability to think independently, able to handle several projects at the same time and exercise sound judgment.
  • Good analytical ability. Able to identify and solve problems related to the applications.


Supervisory Responsibility: None.


Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job.


Ability to sit for extended periods of time, with extensive keyboarding and viewing a computer screen.  Occasional standing for extended periods while setting up training area or other presentations; movements include walking, bending, reaching; telephone communication and processing donations.  Must be able to lift and/or move up to 30 pounds on occasion.


Travel: Local, throughout the Dane County service area.


Working Conditions: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The duties of this job will be primarily performed indoors under normal room temperatures.  The noise level will generally be low.


All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.


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