Under the supervision of the Service Extension Director, this position provides administrative and secretarial support for the five person Service Extension team. The administrative assistant individual performs typing, filing, financial record keeping, supply acquisition, and misc. tasks as required.
This person also answers correspondence and interacts with internal and external publics which involve confidential and sensitive information. The administrative assistant must use Independent judgment and be a self-starter in order to plan, prioritize, and organize diversified workloads, plus recommends changes in office practices or procedures.
Assigned Functions include:
Tracking statistics, including providing monthly budget information for 56 Service Extension Counties.
Monitors Chase online banking daily and complies information to Excel.
Data entry, filing, telephone, word processing, creating spreadsheets and presentations, compiling statistics, process mail, faxing, email, process incoming checks, apply revenue and/or expenses, Excel, purchasing, maintain records of orders, photocopying, analyzing information and problem solving.
Individual must express excellent written and verbal skills, plus utilize organizational and time management skills.
Track inventory for all counties including disaster related supplies.
Practice software skills using Microsoft office, Word, Publisher, Windows operating systems, word press or other content management systems.
Monitor kettle supplies, monies, and data during Red Kettle Campaign.
Publish Service Extension monthly newsletter that includes photos of Service Extension programs.
Maintain manual, SE brochure, welcome packet for SE department
Provides tasks for state-wide liaisons such as: time sheets, quarterly reports, certificates, bank authorization, sending out checkbooks and envelopes to counties, update county contact sheets, check authorizations cards, Chase signature card, and various crisis situations that need immediate attention.
Disaster record keeping, stats for counties in Service Extension experiencing a disaster (fire, tornado, flood, acts of nature) Occasional off-site disaster trainings.
Education: High School diploma, degree preferred
Background Checks: Position requires a background check to be completed. Findings may disqualify an individual for this position.
Experience: 2 years’ previous experience in secretarial duties,communication and public relations activities.
Certifications: Must have a valid driver’s license and maintain The Salvation Army Driver’s qualification standard. Fidelity Bond- authorization to handle monies
Skills/Abilities: Ability to speak, write and understand English in a manner sufficient for effective communication with leadership and field personnel. Microsoft office skills, such as Word, Publisher etc. Windows operating system and word press or other content management systems. Ability to use, computer, fax, scanner, and office equipment.