The Salvation Army - Central Territory

Returning Candidate?

Volunteer & Seasonal Programs Coordinator

Volunteer & Seasonal Programs Coordinator

Job ID 
2017-3176
# of Openings 
1
Job Locations 
US-MI-Howell
Category 
Administration
Type 
Regular Full-Time

More information about this job

Overview

• Supports the mission of The Salvation Army:
Mission Statement:
The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination

Responsibilities

• Responsible for the recruitment, assignment of development of volunteers and the oversight of assigned seasonal programs of The Salvation Army of Livingston County.

• Supports the mission of The Salvation Army:OLUNTEER MANAGEMENT

• Responsible for the processing of all volunteer applications, including community service workers throughout the years and scheduling of the volunteers once they are approved. Managing of volunteers will also be expected, if requested by Corps Officer.
• Verifies a volunteer or community service worker’s clearance to work in the building before scheduling their hours.
• Schedules volunteer hours on a regular basis and as requested by corps officers, development director or social services staff for specific programs or events.
• Responsible for the supervision of general volunteers and community service workers, maintaining a list of tasks to be done.
• Promotes volunteerism for the organization in the community by participation in fairs and by sharing information with local media outlets as available.
• Recruits volunteers and maintains the Volunteer Squared database.
• Participates in community volunteer coordination meetings.
• Posts and maintains volunteer opportunities on web resources.
• Sends thank you notes and performs other follow-up with volunteers.
• Ensures volunteers have a positive experience while giving their time so that when considering where to share their resources The Salvation Army is considered.

SUMMER LUNCH BUNCH
• Responsible for administration of Summer Lunch Bunch feeding program, in coordination with other corps staff.
• Meet monthly with the Social Services Director to: Give information, take guidance and assistance as it pertains to the administration of the program and the clients you serve.
• Oversight of Summer Lunch Bunch program assistants (seasonal positions).
• Conduct and/or attend meetings with community stakeholders.
• Solicit needed resources and funds and Coordinate with the Officer if needed.
• Recruitment, communication and coordination with feeding sites.
• Promotion and recruitment of both participants and volunteers
• Conduct overall volunteer training prior to the program’s start.
• Oversee the day to day running of the Summer Lunch Bunch program while it is operational (mid June through mid-August).
• Oversee the planning and logistics involved in the provision of served food:
o Conduct pre-operational visits for each site to determine kitchen capabilities and determine what supplies will be needed to bring to the site.
o Maintain relationship with contracted food vendor, including providing the correct meal count in a timely manner and communicating any other service issues
o Receive food from meal service vendor and prepare for serving (i.e. keep to correct temperature, assemble items as needed)
o Ensure meals are delivered to sites during approved meal times, served at correct temperature and in correct manner/portion size.
o Coordinate volunteers for proper serving of the meal at each session of the Summer Lunch Bunch, including maintaining ServeSafe standards.
o Re-package left-over food for distribution to clients or disposal.
o Maintain cleanliness of kitchen areas of Summer Lunch Bunch sites.
• Oversee the planning and logistics involved in the provision of boxed (pantry) food:
o Maintain relationship with local food bank in order to coordinate pantry food distribution.
o Arrange for the pick-up and orderly distribution of pantry items to each family at the end of each Summer Lunch Bunch session.
o Arrange for acquiring of pantry items as needed.
• Prepare and plan for additional program enhancement activities, including acquiring guest presenters and materials for crafts and other activities.
• Maintain adequate records of participant attendance, meals served and pantry items distributed, to be prepared in a report at the end of the season.
• Obtain, maintain, and send out thank you letter for all donations either cash, volunteer or Gift-in-kinds.
• Report any new contacts, either business or individual donors, either cash or gift – in – kinds to the Development Director.

SEASONAL ASSISTANCE
• Assist with the corps officers and other staff to obtain, schedule and work with volunteers during seasonal events (i.e. Back to School, Thanksgiving, Christmas, Summer Lunch Bunch, assistance with local disasters, etc.).
• Be involved, on behalf of the organization, in service fairs, such as Community Connect, Back to School fair, etc., if needed.
• Work with kettle coordinator to obtain new organizations and businesses as well as inactive organizations and businesses.

OTHER DUTIES
• Recognizes the need for spiritual counseling and/or prayer (for volunteers or program participants) and refers to the Corps Officer when necessary.
• Participates in bi - weekly staff meetings.
• Assists in general office procedures including, but not limited to: opening/closing the building, answering the phone, filing, making copies, counting donations and helping to maintain building cleanliness, including personal workspace.
• Attends related conferences and trainings as directed by corps officers.
• Represents The Salvation Army well and makes every effort to improve the reputation and further emphasize the presence of our organization in the community.
• Cooperates, accommodates, and participates in corps efforts to approach clients with The Salvation Army’s holistic/spiritual approach as stated in local goals.
• Other duties as assigned by the corps officers.


 

Qualifications

Education: High School diploma or equivalent. At least two years of general college courses.

Experience: Two years of experience in an office setting with experience in supervising others. Two years experience working with children and/or families.

Skills: Skilled in organization, communication, financial management and teamwork. Computer
proficiency, including Microsoft Office, especially Excel, and the ability to master new programs. Pleasant demeanor with clients, donors, volunteers and co-workers. Ability to supervise others to accomplish the goals and tasks of The Salvation Army. Ability to relate to children and families.

General Conditions: Clean driving record and the ability to drive Salvation Army vehicles as an
insured driver. Chauffeurs license. Compliance with background investigation protocol and Safe From Harm Abuse Prevention training.