The Salvation Army - Central Territory

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Accounting Clerk

Accounting Clerk

Job ID 
# of Openings 
Job Locations 
Regular Part-Time

More information about this job


The Accounting Clerk is responsible for processing transactions into the general ledger(s)  in a timely and accurate manner.  Transactions are recorded using the Shelby System accounting software and include but are not limited to: receipting entries, accounts payable (check processing), journal entries and bank account reconciliations.


  1. Review invoices for proper classification, functionalization and required elements.  Ensure information is complete prior to issuing check.
  2. Compile check requests and invoices into batches prior to entering data
  3. Enter all approved invoices and check requests into system. Print and mail checks.
  4. Return check register to unit.
  5. File check copies and related documentation according to established procedures.
  6. Maintain files, issue month end and year end reports.
  7. Obtain W-9 forms as needed.
  8. Prepare list of eligible vendor’s for Human Resources for 1099 processing.
  1. RECEIPTING (Cash Posting)
  1. Matches deposits to daily bank reports.
  2. Identifies wire transfers and ACH transactions.
  3. Processes Summit (mail appeal company) transactions.
  4. Completes AP check requests for transfer of funds.
  5. Processes cash items returned unpaid by bank and completes journal entries.
  6. Enters receipts into general ledger according to established procedures.
  7. Prepares monthly and year-end journal entries, as necessary
  8. Files and maintains receipting records for cash accounts, according to established policies.
  9. Obtain W-9 forms as needed.
  10. Prepare list of eligible vendor’s for Human Resources for 1099 processing.


  1. Prepare monthly reconciliation of bank statement balances to recorded book balances.
  2. Make adjustments to reconcile, as necessary and directed.
  1. AUDITS – Internal and/or external
  1. Prepare necessary reports, work papers and schedules in timely manner
  2. Assist with the audit as needed
  1. OTHER
  1. Back up responsibilities - serve as back up to other regional accountants or accounting staff members when necessary and as needed
  2. Other duties as assigned by supervisors


Education:   High School Degree required.  Prefer accounting certificate or 2-year associates degree.


Background Checks:  Position requires a background check to be completed.  Findings may disqualify an individual as a candidate for this position


                                   Experience:                             One to two years of experience for required duties


Certifications:                        N/A


Skills:                                          -Experience with general ledger software

                                                    -Microsoft Office experience

                                                    -Ability to work in fast-paced environment

                                                    -Ability to meet deadlines in a timely manner 

                                                    -Ability to evaluate options and recommend or make independent decisions when necessary


Supervisory Responsibility:               -None